Macmillan Education STEM Connections Grant | Official Rules

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Macmillan Education STEM Connections Grant

Official Rules




1. Eligibility:  The STEM Connections Grant program (the “Program”), conducted by Bedford, Freeman & Worth Publishing Group, LLC, doing business as Macmillan Education (“Macmillan Education”), is open only to individual attendees of the Executive STEM Summit Conference who as of the date of submission of an Application (as defined in Section 4) are 18 years of age or older and who are legal residents of one of the fifty (50) states of the United States or the District of Columbia and are employed or otherwise actively working in the fields of academia, STEM education support, government, public policy or educational technology. Employees, officers and directors of Macmillan Education or any of Macmillan Education’s parent companies, affiliates or subsidiaries, and any member of the immediate family (i.e., a spouse, parent, grandparent, child or grandchild of the Participant) or household of any of such employee, officer or director, are not eligible to participate. The Program is void where prohibited and no purchase is necessary to participate.


2. Applications by Teams:  Applications will be accepted only by no later than 11:59 p.m. ET on October 1, 2015 only from groups of individuals (each a “Team”).  To be eligible, a Team must consist of at least two (2) individuals, and each member of a Team (each a “Participant”) must satisfy the eligibility requirements set forth in Section 1 above.  Each Team must also include Participants who are employed or otherwise actively working in two (2) or more of the following fields: academia, STEM education support, government, public policy or educational technology.   Each Participant is responsible for making all necessary arrangements with such Participant’s employer for such Participant to participate in the Program and to make the grants of rights and agreements that are contained in these Official Rules.  Each Team must designate in the application a single member of the Team who will serve as the Team’s sole representative for communications and all other purposes in connection with the Program (the “Team Leader”).  All agreements, consents, representations and warranties made or given by a Team Leader herein or otherwise in connection with the Program will be binding upon all of the Team’s Participants as if made by each such Participant.


3. Application Period:  The application period for the Program begins at 8:00 a.m. Eastern Time (ET) on August 4, 2015 and ends at 11:59 p.m. ET on October 1, 2015 (the “Application Period”). 


4. How To Apply:  To apply, the Team Leader must send to during the Application Period an email that contains the following information:  the name of the Team Leader, the names of all Participants and the residence address, e-mail address and phone number of each Participant.  Please include “STEM Connections Grant” in the subject line of the e-mail.   Submission of an email to the designated address in connection with the Program will be deemed to constitute agreement by the Team (including all Participants) to all of the terms and conditions set forth in these Official Rules.  A Proposal (as defined in Section 5) prepared solely by the Participants must be attached to the email.  Such email and Proposal (collectively an “Application”) must be received by Macmillan Education at the designated e-mail address by no later than 11:59 p.m. ET on October 1, 2015 to be eligible.  Proof of transmission is not proof of receipt.  Macmillan Education’s computer will be the official clock for the Program.  Macmillan Education reserves the right not to acknowledge, respond to or return any e-mail.


5. Proposals:  Each Team must submit a written proposal describing a collaborative effort to either investigate a new or improved strategy for teaching STEM education, to conduct research on learning in STEM education or to produce materials or resources that will support STEM education or similar endeavors (the “Proposal”).  To be eligible, a Proposal must be in Word format, must be written in English, must not exceed 3 pages in total and must contain each of the following components: (a) the name, address, e-mail address and phone number of each Participant, and the name of each Participant’s employer or the institution or governmental entity with which the Participant is affiliated, if any; (b) the name of the Team Leader; (c) the title of the Proposal; (d) a description of the issue the Proposal intends to address and  the manner in which the Team proposes to address that issue; (e) a description of the anticipated impacts of implementation of the Proposal; (f) a plan to evaluate the success of the activities outlined in the Proposal and determine if the goals outlined in the Proposal are finally achieved; and (g) a justification for the Proposal describing why the Team should receive the grant.  Each Team must retain a copy of its Proposal.  Proposals will not be kept confidential.  Each Proposal must comply with all of the Proposal Guidelines set forth in Section 6.


6. Proposal Guidelines:  Each Proposal (a) must have been created solely by the Participants who are the members of the Team and (b) must not contain any material that does or will violate or infringe upon the rights of any third party, including without limitation copyrights, trademarks, patents or rights of privacy or publicity, or that is defamatory, threatening, indecent, obscene or offensive, or that is unlawful, in violation of or contrary to any applicable laws or regulations, or whose use by Macmillan Education pursuant to Section 10 hereof would require a license from any third party.  By submitting a Proposal, the Team represents and warrants that the Team has the exclusive, unconditional right and authority to submit the Proposal to Macmillan Education and to grant the rights set forth herein and (y) no grants of rights in or to the Proposal that would conflict with, compete with or limit any grant of rights set forth herein have been made.  Proposals must not contain any material that Macmillan Education, in its sole discretion, deems inappropriate for public viewing and/or determines is contrary to its mission.  Macmillan Education reserves the right in its sole discretion to disqualify and/or not accept any Proposal that Macmillan Education determines does not comply with these guidelines, to make such changes to any Proposal as are necessary to make it compliant, or to require the Team to do so. 


7. Selection of Grant Recipient:  A panel of judges determined by Macmillan Education will review the Proposals to identify those that are complete and otherwise appear preliminarily to satisfy the application requirements set forth herein.  Proposals that appear preliminarily to be complete and to satisfy the application requirements will be evaluated in accordance with the following criteria, which will be equally weighted (the “Selection Criteria”): (a) extent to which the Proposal addresses an important STEM teaching issue or advances positive changes in STEM instruction; (b) creativity and originality; (c) extent to which the Participants are qualified to accomplish the goal of the Proposal; (d) whether the activities, teaching innovations or other applicable goals described in the Proposal are appropriate and achievable; and (e) whether the Proposal includes a detailed plan to evaluate the success of the implementation of the Proposal and determine if the original goals outlined in the Proposal are achieved. The Team whose Proposal is determined by Macmillan Education to best satisfy the Selection Criteria will be the potential Grant recipient, subject to verification.  If at any time during the selection process Macmillan Education determines, in its sole discretion, that the quality and breadth of the Proposals is not of a standard to qualify for the awarding of the Grant, then Macmillan Education shall have the right to terminate the Program.


8. Grant Recipient Notification and Verification:  On approximately January 1, 2016, Macmillan Education will notify the Team Leader of the Team has been selected as the potential Grant recipient, by telephone or e-mail, in Macmillan Education’s discretion, using the contact information contained in the Application.  If the selected Team’s Team Leader is unreachable by phone and/or e-mail, as determined by Macmillan Education, during a period of seventy-two (72) consecutive hours, Macmillan Education will have the right in its discretion to deem the Team disqualified and award the Grant to an alternate (subject to verification of such alternate’s eligibility in compliance with the procedures set forth in this Section 8).  Receipt of the Grant is subject to verification of the selected Team’s eligibility and compliance with these Official Rules.  All eligibility determinations will be made by Macmillan Education in its discretion.  Each Participant who is a member of the selected Team will be required to complete and return an Affidavit of Eligibility, Release of Liability/Publicity Release and Grant Acceptance Agreement within seven (7) days of attempted delivery of same.  Macmillan Education will have the right in its discretion to deem the Team disqualified and award the Grant to an alternate recipient in the event of noncompliance (subject to verification of such alternate’s eligibility in compliance with the procedures set forth in this Section 8).  The Team will be required, as a condition of receipt of the Grant, to agree to submit to Macmillan Education three or four (as determined by Macmillan Education) periodic written progress reports concerning the further development and/or implementation of the Proposal and to present an oral report on their activities (including detailing the Team’s initial idea, the progress made by the Team, the issues encountered by the Team and a final analysis of the Team’s  Proposal) at the 2015 Executive STEM Summit Conference, tentatively scheduled to occur in August 2015.  Macmillan Education reserves the right in its discretion to conduct a background check on each of the Participants. 


9. Grant:  The “Grant” consists of US $5,000 awarded in the form of a check or another payment method selected by Macmillan Education, to be used towards further development of the winning Proposal by the selected Team.  The Team Leader shall receive and be solely responsible for the Grand Prize on behalf of the Team.  Macmillan Education will have no responsibility for allocation of funds received as part of the Grant among the Participants who are members of the Team.  All income taxes and any other applicable taxes on the value of the Grant, if any, are the responsibility of the recipient.  An IRS form 1099 will be issued if required by law.  The Grant consists only of the item expressly specified herein.  Any costs or expenses associated with the acceptance or use of the Grant are the responsibility of the recipient.  No substitution or transfer of right to receive the Grant will be allowed, except in the sole discretion of Macmillan Education. 


10. Promotional Rights:   By submitting an Application, each Team and each Participant grants to Macmillan Education and its designees the irrevocable, royalty-free right to publish, disseminate and use the name, likeness and biographical information of each member of the Team, and to reproduce, publish, adapt, display and otherwise exploit the Proposal and all components thereof, in connection with the administration and promotion of the Program, without further notice or consideration, in perpetuity, throughout the world, in all media and formats now or hereafter known or developed.


11. Release and Assumption of Risk:  By submitting an Application or otherwise participating in the Program, each Participant, on behalf of the Participant and his or her heirs, personal representatives, guardians and assigns, voluntarily and knowingly completely and forever releases, waives and discharges Macmillan Education, each of its parent companies, affiliates and subsidiaries, each of their respective successors, and the directors, officers, employees and assigns of each of the foregoing, and all people and entities involved in the development or execution of the Program (all of the foregoing, the “Released Parties”) from and against any and every kind of claim, demand, liability or cause of action of whatever kind or nature, known or unknown, absolute or contingent, and whether or not fixed, that the Participant ever had, now has or might in the future have arising in any way from or related to the Program or any Proposal, including without limitation any claims, demands, liabilities or causes of action arising in any way from or relating to the Participant’s participation in the Program, the acceptance or use of a Grant, any use of any Proposal or any exercise by any of the Released Parties of the rights granted herein (including, but not limited to, any use of an Participant’s name, likeness, voice and/or biographical information or of any Proposal).  The foregoing release includes, without limitation, a release of any and all liabilities, claims, actions, suits, proceedings or demands based upon or alleging any invasion of privacy, violation of right of publicity, breach of contract, unjust enrichment or infringement of any intellectual property or other personal or proprietary rights, or any personal injury or death to an Participant or any other person or any property damage or loss.  Participants assume all liability for and risk of any injury or damage caused, or claimed to be caused, by participation in this Program or the acceptance or use of any Grant.  The Released Parties are not responsible for (a) late, lost, delayed, illegible, damaged, corrupted, misdelivered or incomplete applications or e-mails, (b) incorrect or inaccurate capture of, damage to, or loss of Applications, Proposals or Application information, (c) any delay, failure or interruption relating to the Program or (d) any other human or technical errors of any kind relating to the Program.  Macmillan Education is not responsible for, and each Team specifically releases Macmillan Education from any claims or liability relating to, any loss or damage to the Team’s Proposal. 


12. No Limitation on Sponsor’s ActivitiesEach Participant acknowledges that each of the Released Parties engage and have engaged and will in the future engage in the development, preparation, production, acquisition and dissemination of educational, literary, academic and other material (collectively, “Materials”), including without limitation Materials that may be similar or identical to a Team’s Proposal, and that other people may previously have submitted to the Released Parties Materials that are similar or identical to a Team’s Proposal.  Each Team agrees that it will not be entitled to any compensation or credit in connection with, and will not have any other legal, equitable or other rights of any nature with respect to, the use by any of the Released Parties of any Material that is similar or identical to any Proposal or any component thereof.  . As an inducement to Macmillan Education to accept the Team’s Application, each Team hereby waives any claim or right of action against any of the Released Parties in connection with the Released Parties’ use of any Materials (or any portions thereof), whether or not such Materials are similar or identical to an Team’s Proposal or contain any features, ideas, material and/or elements that are similar or identical to those contained in an Team’s Proposal.  Without limitation of the foregoing, the Released Parties will have the right to use, without any payment or other obligation whatsoever to any Participant, any part of any Proposal, and any idea or concept contained therein, that (a) is similar or identical to, or contains elements encompassed in, any material or concept that has been developed, produced or disseminated or is under consideration or in development by or for any of the Released Parties before or at the time of the Team’s submission of the Proposal, (b) is not unique, novel, original and concrete so as to be entitled to protection under applicable laws, (c) has been made public by anyone at the time of its submission to Macmillan Education or otherwise is in the public domain, (d) would be freely usable by a third party if it had not been submitted as a Proposal or the subject of any agreement, (e) is not protected by United States copyright law or (f) is similar or identical to, or contains elements encompassed in, an idea, concept or material that is independently created by Macmillan Education or any third party.  Acceptance by Macmillan Education of a Proposal is not an admission by Macmillan Education of the novelty or originality of the Proposal. 


13. Indemnity:  By submitting an Application, each Team (including each Participant) agrees to indemnify, hold harmless and defend Macmillan Education and each of its parent companies, affiliates, subsidiaries, successors and assigns, and each of their directors, officers, employees and agents (all of the foregoing, the “Released Parties”), from and against all claims, actions, suits and proceedings, and all costs (including, without limitation, attorney’s fees), penalties, assessments, judgments, decrees, losses, fees, damages and liabilities, arising from or in connection with the Team’s participation in this Program, any use by Macmillan Education of the Team’s Proposal and/or the exercise by Macmillan Education of any rights granted to it herein, including without limitation claims based on rights of privacy, rights of publicity, false light, defamation, copyright, patent and/or trademark infringement relating to the Team’s Proposal. 


14. General Conditions:  Macmillan Education reserves the right at its sole discretion to disqualify or prohibit from participating in the Program any individual who, in Macmillan Education’s

discretion, Macmillan Education determines or believes (a) has tampered with the application process or has undermined the legitimate operation of the Program by cheating, hacking, deception or other unfair practices, or (b) has engaged in conduct that annoys, abuses, threatens or harasses any other Participant or any representative of Macmillan Education, or (c) has attempted or intends to attempt any of the foregoing.  Macmillan Education reserves the right, in its sole discretion, to cancel, modify or suspend this Program should a virus, bug, technical problem, fraud or misconduct, or any other cause beyond the control of Macmillan Education, corrupt the administration, integrity, security or proper operation of the Program or for any other reason in Macmillan Education’s discretion.  In the event of termination of the Program, a notice will be posted online.  All federal, state and local laws and regulations apply. Applications will not be returned. By participating in the Program, Participants agree to be bound by the Official Rules and the decisions of Macmillan Education, which are final and binding in all respects.  The Released Parties are not responsible for any typographical or other error in the printing of any Program-related materials, the administration of the Program or in the announcement of the Grant recipient.  By participating, each Participant represents and warrants that the Participant has the right to participate in the creation and submission of a Proposal and is under no restriction that would prevent the Participant or the Team from participating in the Program or receiving the Grant, the Participant will abide by these Official Rules and all applicable laws and regulations, and if the Participant is a Team Leader, he or she has the full right and authority to make the Proposal and to agree to accept and abide by these Official Rules on behalf of the Team, and that each Team member will abide by these Official Rules.  Non-compliance with these Official Rules may result in disqualification.  By participating, each Participant agrees that any and all disputes, claims, and causes of action arising out of or connected with the Program, or any prizes awarded, shall be resolved individually, without resort to any form of class action; and (y) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with submission of an Application, but in no event attorneys' fees; and (z) under no circumstances will any Participant be permitted to obtain any award for, and Participant hereby waives all rights to claim punitive, special, incidental or consequential damages and any and all rights to have damages multiplied or otherwise increased and any other damages, other than for actual out-of-pocket expenses.  Each Participant’s sole and exclusive remedy with respect to any and all claims, causes of action and/or lawsuits relating to or arising out of the Program shall be an action at law for the recovery of monetary damages only, and in no event shall any of the rights acquired or to be acquired by any of the Released Parties hereunder be affected or impaired.  Any legal proceedings arising out of this Program or relating to these Official Rules shall be instituted only in the federal or state courts located in New York County in the State of New York, and the parties consent to jurisdiction therein with respect to any legal proceedings or disputes of whatever nature arising under or relating to these rules.   Each Participant agrees that in no event shall the Participant have the right to enjoin or otherwise interfere with the exercise by any of the Macmillan Education Parties of any of their rights hereunder or to terminate or rescind any of the rights granted herein.