iClicker Classic Manual Integration: Sakai

Document created by Digital Support on May 19, 2017Last modified by Digital Support on Jun 2, 2017
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Overview 
 
iClicker provides you the convenience of downloading a class roster from Sakai rather than creating a roster on your own. We recommend this option if you use Sakai to post your course grades. The following sections walk you through the steps for downloading a course roster from Sakai, registering student remotes, and exporting polling results for use with Sakai. 

Please follow these steps:

Step 1: Create a Course and Update Course Settings
Step 2: Export a Sakai Course Roster
Step 3: Instruct Students to Register iClicker Remotes
Step 4: Synchronize Web Registrations 
Step 5: Upload Grades from Gradebook into Sakai


Step 1: Create a Course and Update Course Settings
 
You will need to create a course and change your course settings in iClicker prior to downloading a course roster from Sakai.
 
To create a course and change your course settings:
 
1. Double-click the iClicker icon to start the program.

2. Click on + Create and enter the name of your course. Then click Create. A new course sub-folder is automatically created in the Classes folder.

3. Click the Settings button.

4. Select the Gradebook tab.

5. Select Sakai from the Roster Source menu. After clicking Save, you will receive an alert reminding you that your course roster will not appear in the gradebook until you sync it from Sakai or add the correct file to your course folder. This is completed in Step 2.

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Step 2: Export a Sakai Course Roster 
 
Once you have created a course in iClicker, you can download a course roster from Sakai and add it to your iClicker class folder.
 
To download/export your Sakai course roster:
 
1. Log into Sakai and select your course tab.

2. In the left panel, select Gradebook.

3. From the Gradebook tab, select Course Grades

NOTE: The options you see in the Course Grades screen may vary, depending on your Sakai installation and the settings created by your campus administrator. If any of the choices described in the above step are not available to you, please contact your campus administrator for help downloading and modifying the Gradebook.

4. Scroll to the bottom of the Course Grades screen. Select Export Course Grades as CSV.

5. Once the file has downloaded you can either:

a. Move it to the course folder (e.g., Biology 101) in your Classes folder. When saving the file you must change the filename to sakaigradebook.csv.

NOTE: If you do not see your course folder in the Classes folder, please refer to Step 1.

b. Upload your roster directly into the iClicker Gradebook by selecting Import Roster on the Roster not found. alert or by clicking on Import at any time from within the Gradebook. Note: When using option b you do not need a specific filename. 

You can see an example of a Sakai-formatted course roster, here
 
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Step 3: Instruct Students to Register iClicker Remotes
 
Before the roster can be synchronized, students must register their iClicker remotes.
 
To have your students register online, advise them to visit www.iclicker.com and then click Register Your Remote on the menu screen. Online registration is recommended, especially for classes of 30 students or more. Roll Call Registration may be an option for you if you have a smaller class.

TIP: We highly recommend including instructions in the course syllabus that explicitly state which student ID should be used (for Sakai, they should use their Sakai usernames as the student ID) while registering. The student ID is the key component used while synchronizing the roster and this will help both you and the student avoid confusion.
 
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Step 4: Synchronize Web Registrations 
 
Once your students have registered their remotes, you can use the iClicker Gradebook to synchronize your course roster, as long as you have an internet connection.
 
NOTE: Students must vote at least once in class for their online registration to synchronize with the iClicker Gradebook. We recommend asking at least one question on the first day of class, such as an attendance or ice-breaker question, in order to capture remote IDs before asking your students to register.
 
To synchronize web registrations:
 
1. After selecting Open Gradebook on the iClicker main menu, click Sync.


2. iClicker synchronizes your roster information with your students' online registrations. A confirmation screen appears informing you how many records were updated.

3. Any students who have registered their iClicker remotes will be matched to the iClicker ID in your Gradebook. The iClicker ID will disappear from your Gradebook and the student’s name will appear in blue.

Any unregistered clicker IDs that remain after this step (i.e., you continue to see records with red clicker ID numbers), likely belong to students who have not yet registered online. Check with your students and synchronize again later. If there are problems synchronizing only one or two students who have registered online, you can also run a Roll Call registration or register these students manually, by clicking their name in Gradebook and Adding their iClicker ID. You can repeat these steps as often as necessary.
 
TIP: We suggest setting a deadline for web registration. An end date will allow you to confirm all students are registered and assist you with classroom and iClicker management.
 
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Step 5: Upload Grades from Gradebook into Sakai
 
To upload grades into Sakai:
 
1. When you are ready to upload your iClicker polling data into Sakai, Open Gradebook and click Export.

2. Click the checkbox next to all of the sessions you would like to export or click Select All.

3. Customize how you would like your sessions and points exported.

4. The student scores are saved in your course folder, within the Classes folder in a file called Uploadfile.csv.

NOTE: Only one Uploadfile.csv can exist in your course folder at once. If you wish to export data into more than one file during a single session, you will need to move or rename the previously created Uploadfile.csv before exporting a different selection of sessions. When you no longer need the information in the exported file, you may leave it in your course folder and it will simply be overwritten the next time you need to export.
 
5. Log into Sakai, go to your course tab and then select Gradebook.
 
6. Locate and select Import Grades

7. Click the Choose File button and locate the UploadFile.csv file in the course folder within your Classes folder. Select UploadFile.csv and click Open. It will appear in the Choose a file field. Click Import Spreadsheet.

8. In the next screen, you will be asked to Verify Grade Import. Once you click OK, you will receive a message that your gradebook data update was successful and your grades will now be posted to your Sakai gradebook (for this example, the screenshot below states that: “there is no difference found between the imported scores and the current gradebook…...”). These steps can be performed again as needed.
 
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